April 15th, 2026
Improved
Calendar
We’ve upgraded the “Optimize for Equal Distribution” logic to ensure fairer and more consistent appointment allocation across your team.
Appointments are now distributed intelligently within each month, helping maintain balance and prevent any team member from getting overloaded.
---
✅ What’s New
Appointment distribution is now calculated monthly, based on the booking date
Bookings are assigned to the least-booked team member in that month
If a team member gets too far ahead, their availability is temporarily limited
Availability updates dynamically to maintain fair distribution across the team
Troubleshooting View highlights imbalance with a “ROUND ROBIN” status
---
🔐 How It Works
This logic applies only when “Any Available Staff” is selected
If a specific team member is chosen, the booking will go through regardless of distribution
When a booking is made:
The system checks how many appointments each team member has in that month
The least-booked member is prioritized
If there’s a tie, the system uses the predefined team order
If the selected member is unavailable, the system moves to the next eligible member
---
📊 Monthly Distribution Logic
Distribution is evaluated within the same month as the booking
No team member can be more than 3 appointments ahead of another
If this limit is exceeded, their availability is temporarily hidden and it is restored once others catch up
---
💡 Example
If a customer is booking an appointment for April, the system only considers bookings in April.
User A has 3 bookings in April
User B has 0 bookings in April
User A will be temporarily hidden until User B receives bookings and the gap reduces.
---
⚠️ Important Notes
Adding or removing a team member will reset distribution counts
Switching between “Optimize for Equal Distribution” and “Optimize for Availability” will also reset counts
---
💡 Best Practices
Disable “Allow Staff Selection” to maintain true equal distribution
Works best when team members have similar or overlapping availability
---
🎯 Why This Matters
Ensures fair workload distribution across your team
Reduces confusion from uneven scheduling
Improves predictability and reliability of Round Robin bookings