Simplify Availability Management with Schedules
🧭 Overview
We’ve introduced Schedules — a simpler, more scalable way to manage availability across calendars and users. Instead of setting hours individually on each calendar, you can now define availability once in a reusable schedule and apply it across multiple calendars. This update brings structure and clarity to how availability is managed throughout your account.
🚀 What’s New?
✅ Centralized Availability Management: Availability is now managed from the new Schedules section, where users can create, manage, and assign availability schedules for all staff members
✅ Reusable Schedules: Create once, apply to multiple calendars across staff or services
✅ Custom Calendar-Specific Schedules: For one-off needs, create a unique schedule within a calendar
✅ User-Level Default Schedule: Every user now has a default schedule automatically applied to new calendars
✅ Automatic Migration: All existing calendar availability has been migrated into custom schedules with no disruption
🧩 How to Use It
Navigate to Calendar Settings ➝ Availability to access the new Schedules tab
Use the staff selector to create and manage schedules for each user
Set weekly hours, date-specific overrides, and time zone— all in one place
A schedule can be shared across calendars, or you can create custom schedules directly from an individual calendar
Use "Active On" to assign a schedule to one or more calendars
Each calendar can have one schedule per user active at a time
🎯 Why This Matters
Reduced efforts — no need to set the same hours on every calendar
Brings clarity — one place to manage availability per user
Enables consistency — especially helpful for teams, agencies, and multi-location businesses
Preserves flexibility — unique calendar needs are still supported via custom schedules
Previously, availability was defined separately at the user and calendar level. Schedules replace this with a single, centralized setup — reducing confusion and ensuring consistency.